Why Automating Your Scheduling Is Such A Big Win

I would pay big bucks if I got an extra day a week to work. I always have more to do than I can actually squeeze in and I’m sure I’m not the only one. But while I can’t actually add more hours into my day, I have found that automating my schedule both saves me some time and makes my life easier to manage.

While there’s no way to set up a perfect schedule that you can always stick to — life likes throwing curve balls — having a general routine that you follow is useful. Meetings are the biggest curve balls in my day. I try to limit them, in general, but I’ve also taken some steps so that meetings won’t have such an impact.

I try to focus on writing work in the mornings and limit meetings to the afternoons. Since I’m on Pacific time and I work with plenty of people on the East Coast and in other time zones, I also set aside all day Wednesday for meetings, so that I can make sure there are some morning hours available for people in different places. With that sort of routine, I can narrow down a workable time with a contact without a bunch of back and forth emails. I can also say ‘no’ to meetings that don’t fit in my calendar. If my time is already committed to writing or other work, I can’t meet with people.

Further automation is possible: I’ve used appointment-setting apps in the past to coordinate meeting times without so much human interaction. I’m in the process of testing out a couple of new options, but I still haven’t found something that replaces Tungle to the full extent I’m hoping for.


  1. Jennifer Mattern   •  

    If you ever discover the secret to squeezing in an extra day’s work without losing any “sanity time” off, let me know. 😉

    • thursday   •     Author

      Will do. I’ve tried not sleeping, but I wouldn’t recommend that strategy.

  2. Domonique Thomas   •  

    I can relate to this article. I’ve tried my best to automate my schedule so that I get everything done, but I have yet to find the perfect method.

    As a Mom of two that are two and under, full-time student, and first-time entrepreneur running a blog, I know a thing or two about curve balls. It’s hard trying to find time to fit everything in. Some days I don’t get everything done, but I do my best to prioritize and I always put spending time with my children first.

    Do you have any advice for someone like myself?

    • thursday   •     Author

      I find that it’s an evolution: I try an experiment and improve my system on a fairly regular basis. Everyone’s different, but if you can at least pay attention to how you’re spending your time, you can see more opportunities for improvement.

      Kids are the hardest curve balls to automate, in part because you probably don’t want to treat them as a lower priority. However, you may find that you have to hand some part of being a parent off to someone else. Think about anything repetitive (like fixing meals or doing laundry) and see what you can step back from.

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