I’m excited to share the template I use for creating in-house style guides, as a reward for The Responsible Communication Style Guide Kickstarter reaching $10,000 in backing. Want to really improve your company’s communications? Back the Kickstarter today!
TL;DR: Here’s the link to download my in-house style guide template: the style guide as a .docx!
Keep reading for some context!
Whenever I sit down with a prospective client to work on their content, I ask about style guides: Does the organization or project rely on a particular style guide? How do they enforce style guidelines? How do they update the style guide?
I get a lot of blank stares. That’s okay, because very few of the organizations I work with are founded by trained content creators. While I know that anyone who already has a style guide in place will be easier to work with, I don’t consider a lack of a style guide a problem — at least before we start working together. I do insist, however, on making a style guide before we start on any other content projects. I need a style guide before I can create new content, audit old content, or even decide on what belongs in an editorial calendar.
Creating an in-house style guide isn’t that difficult of a process, provided you’ve made a couple dozen style guides over the length of your career. Part of that is experience. Part of that is building a template that can be customized to different organizations quickly. While I can’t give you a self-serve package of my expertise, I can give you the template that I’ve built up over the past decade or so.
I’m sharing this document as a .docx so you can easily adapt it to your own ends. You’ll want to start by reading through the style guide and adding in the information your organization needs to reference regularly (like exactly how to spell, space, and capitalize your company name). After that, you can share it with your team.
Remember, your style guide is a living document. Whenever new questions come up, add the answers to the guide. Whenever your organization hires a new person or releases a new product, add them to the guide. Whenever a content creator screws something up, add the information they need to avoid future problems to the guide. Schedule a regular review to update and clarify your in-house style guide. This template, by the way, is also a living document. I keep adding information to it, tweaking it, and looking for ways to improve it.
You’ll notice that there’s some information about writing inclusively in this guide. If this is a topic you’re just starting with, I recommend reading the white paper I released with Recompiler Media on quick changes your marketing team can make to dramatically increase your audience (PDF!) with an inclusive approach. If you aren’t thinking about inclusivity, you’re probably reaching only a fifth of your potential audience. If you are thinking about inclusivity, you can take your content to the next level by backing The Responsible Communication Style Guide Kickstarter.