Don’t Blog About Places You Want to Get Hired

Is there a client you’re trying to land, or even a day job that lets you use your writing skills? It may seem like an obvious rule, but you shouldn’t blog about those places, especially if you’re considering saying something less than pleasant.

There’s the obvious chance that you’ll lose out on the deal to begin with, but many prospective clients will walk away from a writer who has posted unfortunate things about clients in the past — they think ‘that could be my company up there next’ and start looking for another writer.

Yes, Even Anonymously

I’m sure you’re thinking that if you don’t name names, the problem is solved. There’s two approaches to keep names out of it: either you blog under your own name but you don’t use the name of the client you’re hoping to work with, or you write on a blog where your name never appears but you mention the name of the client. It is possible you could be blogging anonymously, as well as not naming names, but for the purpose of this post, I’m assuming that you’re trying to accomplish something specific with your blogging.

But the fact of the matter is that anonymous isn’t nearly as anonymous as you’d like. If someone from the company in question reads a post, he or she will probably be able to figure out what’s going on just from the general details. If you’re writing under your own name, many potential clients will read your blog as a matter of due diligence. If you use the client’s name, it’s relatively easy for the post to be found through a routine Google Search.

I’ve posted a very vague statement about something a client had done to upset me to Twitter (with no names or even much in the way of details). An hour later, I had an email from the client in question in my inbox, asking if I was talking about him. It was a sticky situation, to say the least.

Even If I’m Going to Say Something Nice?

I’m a little wary of even posting nice things about a prospective client — I don’t want to be known as that writer who will suck up just to land a client. If I have something genuinely important that I think is worthwhile to say, I might bring it out here, but if it’s just something run of the mill, I’m far less inclined to bring it up.

There is something worth noting here: one of the easiest ways to get someone’s attention online is to blog about that person. Many technologically-savvy types have Google Alerts set up for their names, so a couple of mentions of them on your blog can create an opportunity for an introduction. But I’d generally restrict that approach to the absolute preliminaries and I’d avoid making a habit of it — after all, if you’ve got a blog, you’ve hopefully got at least a few readers you want to keep entertained. Keep Google Alerts in mind, though: that’s one of the fastest ways for someone to learn you’re writing about them, good or bad.

Image by Flickr user Yohann Aberkane

8 Productivity Questions Writers Need to Ask

When writing is your profession, you have to do it, day in and day out. You can take the occasional break, but the number of words you put on paper (or on screen) directly corresponds to the number of dollars in your bank account. Even if you’ve got some good passive income streams going, you still have to write up your products and marketing materials. All of that means that anything you can do to become more productive is beneficial.

But every writer has a different creative process. What gets me in my chair and working isn’t necessarily going to get any other writer working. That means that we have to ask ourselves some questions about productivity and how we work as individuals.

  1. What does productivity mean to me? Is it just a question of clearing a couple of hours for writing? Or is it clearing out non-writing tasks? Or something else entirely? The answer usually has something to do with what you want to accomplish is a given day. Personally, my productivity is a question of writing a certain number of words per day. I have to have the time and the flexibility to make sure that I get the writing part of my work done every day. Most of the rest of my work can get handed off to someone else, if necessary and if funds are available. But I’ve got to write.
  2. What do I need to be able to write? I’m a big proponent of the idea that we don’t need anything special to write and that getting caught up in the system and the surroundings is just a way to create excuses to avoid actually working. But I freely admit that there are situations and circumstances that I simply can’t work through. Being productive means setting things up so that those situations are avoidable.
  3. How do I keep track of my writing work? With the solitary exception of fiction writers working on novels that ‘tell’ them what’s going to happen next, most of us need some pretty concrete plans in order to tackle a writing project. Keeping track of those plans becomes necessary in order to keep moving forward, but how you keep track of them is a personal question. I know writers who rely on sticky notes all over their walls because they need the physical reminder to keep moving. I know writers who make up very precise task lists. It’s all a question of what works for you.
  4. How do I divide up my writing work? Not every writing project can be done in a single day. That means breaking it up into concrete tasks. Of course, breaking down ‘write an article’ can be incredibly difficult — does ‘write the first 250 words of the article’ actually help guide you through the process? But there are ways to get things into a manageable set of actions. Personally, I break things down between the time actually spent writing and everything else. I have set times when I go through and do all the interviews I need for a given project, as well as set times for the writing aspects.
  5. How do I handle the non-writing part of my work? As much as most of us don’t want to worry about anything except actually writing, we’ve all got little details that need to be handled. Tasks like setting up interviews are a necessary part of our day. There are plenty of strategies for attacking your every day tasks, but as a writer, there’s an unusual aspect. How do you balance writing with everything else that needs to get done? If you’re off sending emails, after all, you aren’t writing.
  6. How do I follow up on my writing? My work doesn’t send itself out to clients, more is the pity. That means that I have to have systems of some sort in place to get my work distributed, paid for and other important steps. Writing may seem like a solitary game, but it requires regular communications as well as an ability to work around specific dates. After all, following up on an unpaid invoice three months later isn’t going to get you paid quickly.
  7. How do I make sure I actually get out of my chair? Writing, for the most part, is a sedentary activity. On top of that, it can be a bit lonely. It’s crucial to get up and out of our chairs regularly — such activities are just as important to our productivity as actually getting our rear-ends into our chairs and working. Just what that looks like can depend on your own goals and needs, of course, but I’ve had to put systems in place that get me up and moving over the course of the day as well as out of my home office and actually interacting with people on occasion.
  8. How do I get the new information I need for ideas? I could spend all day online, just browsing for new information. Despite the fact that I get some of my best ideas that way, it’s probably not the most effective approach to planning my work day. With that in mind, it’s important to consider how much time we’re spending on consuming media, rather than creating it, and how we’re processing that information.

I’ve been thinking about these questions because I’m working on a top secret project with Ali Hale over at ConstructivelyProductive. We’re getting pretty close to finishing up our project and will be unveiling it soon. But we’ve had to put a lot of thought into just how we organize our own approaches to productivity and how anyone in a creative profession can manage her work.

Image by Flickr user Chris Metcalf

3 Things a Nine-Hour Drive Taught Me About Writing

Over the weekend, I went to Fan Expo in Toronto, which required a nine-hour drive up from Maryland. The drive wasn’t bad and, over the course of the weekend, I made some observations about writing that are going to be worthwhile.

They Did It First, We Do It Better

We drove through Buffalo, New York, which meant that we simply had to stop for wings. On the way to Toronto, we stopped at Duff’s Famous Wings and noticed the wait staff wearing shirts that read “They did it first. We do it better.” It didn’t make sense until our drive home, when we stopped at the Anchor Bar on our way home.

The Anchor Bar proudly proclaims itself the home of the original Buffalo chicken wing. The two restaurants are considered the best in Buffalo for wings and have something of a rivalry going. And, as far as my opinion goes, Duff’s has it right. The Anchor Bar may have invented the Buffalo chicken wing, but Duff’s does it better.

It’s a good lesson to keep in mind in the hustle and bustle of writing online. There always seems to be some new strategy coming out for SEO or social media, which some enterprising individual is pioneering in order to make a name for herself. But just because someone else got to a strategy first, you shouldn’t write it off. Looking for the next newest thing can be a tough way to build a writing business. Rather, picking up the strategies that you can be the best at — whether or not you were first — makes sense.

Creativity is Easy, Money is Hard

At the FanExpo, I met some incredibly creative and passionate people, but several people told me that while they’re willing to shell out $500 bucks just for a booth at FanExpo, it’s not something that they expect to ever make money at. Being the consummate networker I am, I started asking about the promotion strategies they use (especially whether they use content to promote themselves).

For a surprising number, their promotional efforts amounted to building a website and showing up at FanExpo. They would love to take their projects full-time, but they’re focusing entirely on the creative aspects. That’s okay if it’s going to remain a hobby, but if you’re serious about something like that, you’ve got to give a fair amount of time to marketing. It’s hard (especially if you’re also working full-time), but if you want to make a living writing fantasy novels, putting together an online television show or pursuing some other creative venture, your only option is to push hard.

It’s been done before and it will be done again, but it will never be easy.

Warm Audiences Are Always Easier

There were big name draws at FanExpo — William Shatner and Stan Lee were both there. But there were also attendees who came specifically because their favorite vendor or their favorite web comic had announced they’d be attending. An email newsletter was enough to bring out fifty committed buyers for one vendor I talked with. He sees the same truly excited fans at every convention he goes to and those fans always buy something.

In comparison, he has to work hard to get cold audiences to come to him. He spends three days straight yelling, cajoling and tempting people who have never heard of him to come to his booth and look at what he’s selling, while taking the money of the fans already on his mailing list.

It’s a good comparison of what happens when a writer wants to sell a product or land a new client. The more we can do to warm up an audience ahead of time, the more likely we are to walk away with money at the end of the day. Maybe we run blogs that cater to our target clients so that they’re already warm to our names and ideas before we ever start talking about money. Maybe we warm up a cold audience at a convention by using social media to see who is going to be there ahead of time — then we can reach out and make sure that an introduction in person is simply a matter of continuing an online conversation.

FanExpo is one of the first events in a while that I didn’t have an idea (beyond the speakers) of who would be there and who I wanted to talk to. It wasn’t a conference I wanted to work, but honestly, since I knew so few people ahead of time, it was harder to get into the swing of things. I do wish I’d at least looked a little bit online before heading up there.

Image by Flickr user Benson Kua

An Accidental Talk: ‘Blogging for Dollars’ at Bar Camp San Diego

I flew out to San Diego last Friday to see my husband, who happens to be working out here this summer. I found out that BarCamp San Diego was Saturday and Sunday — I’m a fan of BarCamps and other small sort-of conferences because they’re almost always free and you get to hear from a lot of people who are truly passionate about the projects they’re working on. This weekend was no different… but I wound up giving a talk myself.

If you aren’t familiar with the BarCamp format, it’s pretty spur of the moment: all the attendees show up about an hour before talks are scheduled to start and hash out the day’s speakers. Before that point, no one really knows who will be speaking and what they’ll be talking about, and that can include the speakers. As people were hanging out and chatting, I wound up on one of my standard soap boxes — making money off of writing online. If you do that at a BarCamp, you quickly wind up on the schedule.

That meant, between the next few sessions, I had to distill my soap box down into about 30 minutes of coherent presentation. I’ve included my notes below, but I simply wound up focusing on giving a broad overview on how a blogger can make money, mentioned a few key bloggers who are good role models and then offered about ten minutes for questions about the specifics people were wondering about.

Five Things to Do Before Trying to Make Money as a Blogger

  1. Use WordPress. Furthermore, get your own domain name and host it yourself. Sure, there are other blogging tools out there, but WordPress is the horse I’m betting on. It’s more robust, has a bigger community of developers and the user interface is very friendly for new bloggers.
  2. Look for money-making opportunities, besides advertising. It’s hard to make a living off of AdSense and it’s getting harder. Most other approaches to advertising require you to have a lot more traffic than you will when you’re starting out.
  3. Network with the other bloggers covering your topic. Having a network is crucial to making money, even if it’s only a matter of discussing a product idea with a friend who can say ‘I tried that and it didn’t work so well.’
  4. Listen to your readers. Maybe your readership is ten of your closest friends and your mom. Assuming your mom is only there to be supportive, your friends can still give you a good idea of what you’re doing well and where you can improve. As you grow, keep listening: ask readers questions, especially about what they’d be willing to buy from you.
  5. Write as much as you can. Even if you don’t consider yourself a fabulous writer, you have to write as much as possible. The practice will make you a better writer, which is an absolute necessity for a career as a blogger.

Five Strategies to Make Money Blogging

  1. Set yourself up as an expert and sell consulting services or freelance services
  2. Use your blog as a portfolio and land paid blogging gigs on other websites
  3. Sell information products (like ebooks or webinars) related to your blog
  4. Sell physical products related to your blog (like t-shirts, cookware or whatever your niche is)
  5. Use affiliate links to promote other companies products

This is just a smattering of options, of course. There are plenty more. But these are the big ones — the ones that absolutely have to be covered when you’re limited to thirty minutes of chatting. I think it’s worth noting that that these five methods all fall into one of two categories of making money from blogging, as do all the alternatives: indirect and direct income. Direct income comes from advertising, selling a product and so on, while indirect income comes from establishing your expertise and using it to land bigger gigs (such as consulting or writing).

I think two bloggers really typify the difference: Darren Rowse and Chris Brogan. Chris has built a whole company around his expertise and the expertise of the people he works with, earning a nice chunk of change from consulting and speaking gigs. Darren has also built up a company, but he’s focused more on ebooks, membership sites and more directly selling to his readership. There is some overlap between what they do, of course. Both of these bloggers are immensely successful, though, and make for wonderful blogging role models.

Review Copies: What to Do With Them After You’ve Written the Review

One of the perks of writing articles for various publications is that you can wind up with review products. If you write about cooking, you can wind up with pots and pans. If you write about technology, you can wind up with software. And if you write about anything, well… through review copies, I’ve learned that there really is a book on every topic.

All of that is great, but you can wind up with enough review products in your home to drive you crazy after a while. Even worse, you may be technically expected to report any review copies that you receive on your taxes, due to the fact that you received value for your freelancing business. Unless there’s a very good reason not to, I make a point of getting rid of review copies — preferably in a way that does not change my financial situation so that I don’t even have to consider the tax situation. All of this, by the way, does not include books and other items that I bought to review on my own.

  1. Donate ’em: If it’s something that will be useful for someone else, I donate it. Libraries, for instance, are often pleased to see brand new books that they can either add to their collections or resell. Other items can go to appropriate charities. I’ve also been known to give books directly to educators who can use them — the receipts don’t matter in this situation beyond proving that you no longer have the item in question. You can’t actually write these types of donations off on your taxes.
  2. Give ’em away: Every so often, I’ll have a giveaway here on this blog. I try to only give away books here that are actually something that one of you would want. If you saw my stack of ‘books to get rid of’, you’d probably appreciate that fact a little more, but if it’s not relevant I don’t worry about it. I’ve also just handed books off to people who were in my house and said that they wanted to read a particular book. As long as it’s gone, I’m happy.
  3. Trade ’em: I’m not necessarily the biggest fan of this approach simply because I feel like, technically, it might bother the IRS. I’m pretty paranoid when it comes to my taxes and I’d like to avoid any potential problems. But there are a lot of online tools that allow you to hand off books to people who really want them. I particularly like Bookmooch because it allows me to send out books and then donate the books I would get in return to charity.
  4. Send ’em back: In some cases, you can simply return the review copy to the seller who provide you with it. With big items such as microwaves — yes, I’ve reviewed a microwave — the public relations firm is much more willing to take such steps. For smaller items, such as books, though, the postage to send it back seems like too much for most of them.
  5. Delete ’em: With ebooks and other digital review copies, I make a point of getting rid of items that I don’t need anymore. Even if it’s just cluttering up my hard drive, it’s still clutter that I don’t need. I may as well get rid of it and make sure that I’ll have that much more room still on my hard drive to fill up with my own writing. I’ve actually started requesting electronic copies when possible because it makes getting rid of them when I’m done so much easier. Sure, I could just toss print copies in the trash, but I’d feel pretty guilty about it.

There are a few ethical concerns that go along with review copies, especially these days, and I’ve found that getting rid of books and other products after you’re done with them is the easiest way to resolve the issue. In a time where, every so often, we hear about a blogger asking for (and even getting) a new laptop in exchange for a review and equally unethical situations including reviews, I feel that it is important to make sure that my readers here and elsewhere have no reason to question my integrity. What about you? What do you do with your review copies?

Why No Negative Reviews?

Not too long ago, I was asked why I didn’t seem to ever post a negative review here. As a matter of fact, very few of the reviews I write are negative, no matter where they appear. The reason why I don’t seem to write negative reviews is simple: it’s because I actually don’t write negative reviews.

If I think a book or a product is junk, I simply won’t write about it, in most cases. I’m certainly not going to waste space on it here and I’m not going to waste my own time on it either. I have only so many hours each day and I really have no interest in reading something that is poorly put together in any way. I receive plenty of review copies I never write about. I even buy more than a few products specifically for reviews that I wind up not writing about. That may be life, but I don’t feel a need to put less-than-great stuff in front of you.

Similarly, unless I have a very good reason, I’m not going to pitch one of the editors I write for on a review of something that their readers don’t need or want. It’s partly a matter of making sure that I land the assignment and get paid, but it’s also is due to the fact that I’d prefer to review something that I find enjoyable to write about. Finding a pleasant and new way to express that a particularly book will hopefully be remaindered soon is not a great use of my time.

The Exceptions

There are some situations in which I will write a negative review, although they are few and far between.

    • If I find a product that seems to be universally reviewed well but I find problems with, I’ll write up those problems in the form of a review.
    • If an editor requests a specific review, I will do it — I do like my paychecks, after all.
  • If a review, even negative, is truly relevant to what I’m writing about. This category is particularly rare and is typically limited to ‘You’re doing it wrong!’ reviews.

I don’t give positive reviews just because I know the author of the book. If I did that, I’d have to read books that family members have written, such as how to manage the serial collection at a large library — I love my family and far too many of us are writers of some sort.

I also don’t give positive reviews due to affiliate programs and other monetary considerations. While a nice steak dinner may bump a book to the top of my to-read pile, that’s as far as financial considerations will extend. I will promote (vigorously, even) products that I believe in and if they have an affiliate program, so much the better. But we have to be talking about a quality product to begin with. And any time I post an affiliate link, you’re free to use it in such a manner that I don’t get a commission, if that’s a big concern for you. I’d rather you don’t — I have hosting fees and a mortgage — but it’s not a big deal to me either way.

Women, Technology and Blogging: Happy Ada Lovelace Day

Today is Ada Lovelace Day. Bloggers all over the world are taking a few minutes to acknowledge the contributions of women in technology and science — women like Ada Lovelace, who managed to write the first computer program and dream of a world of advanced computers while Charles Babbage was still trying to get his calculating machine to add up numbers.

For me, there are a few bloggers I’d particularly like to point to. These women write amazing things about science and technology every day. They’ve inspired me not only to write, but to explore new and interesting areas with every post they put up. Yes, there are plenty of female bloggers out there, but we could always use more interesting posts from writers with two X chromosomes in science and technology.

  • Gina Trapani: I’ve looked up to Gina Trapani for years now. She was one of the first women I heard of who was not only making a living from blogging, but she was doing it by talking about computers, programming and productivity. On top of that, she’s a whiz with computer code, building the tools she needs to be productive on a regular basis. Trapani’s blogging career really took off at Lifehacker and, while she’s not writing full-time there, she continues to post cool stuff both to Lifehacker and to her own site, Smarterware.
  • Maggie Koerth-Baker: A relatively recent find (at least for me), Maggie Koerth-Baker seems to have a pipeline straight to the coolest science as it happens. Her byline pops up all over the web, but I’m particularly fascinated with her posts at BoingBoing. Her recent headlines include “T-Rex’s on Saturn: The theory that will re-make science as we know it” and “Saturday Morning Science Experiment: Melting steel with the sun.”
  • Suw Charman-Anderson: While it doesn’t hurt that Ada Lovelace Day is the brain child of Suw Charman-Anderson, her other projects are incredibly fascinating. Her resume includes titles like Executive Director of the Open Rights Group and Social Software Consultant, as well as blogger. She writes at Chocolate and Vodka — where posts on volcanoes follow write up on book binding experiments — as well as working with her husband on Strange Attractor, a blog that offers insights on social media, business and journalism.

Templated Writing: One Way to Speed Up Your Writing

Writing is a creative process. Every client gets a different end result and pays you accordingly for your time. At least, that’s what we like to think. But the truth of the matter is that some certain types of writing can look very similar from client to client. You could even create a template for such pieces and at least start with filling in the blanks.

A good example is a press release. When a client comes to me, asking me to write a press release, I’ve got a form that I ask him to fill out. A lot of it is basic organizational information and standard details I need to know in order to create the press release. But each line on that form corresponds to a line in my press release template. When I get the information back from my client, I just plug it in to the template.

Of course, that doesn’t make for a great press release and I would never send a client a fill-in-the-blank press release. But it gives me a starting point that lets me get my work done a lot faster than starting from scratch each time. It’s like a very detailed outline — you know that you’re going to have to move stuff around, but you know everything you want to get across and you have a general line of thought you want to follow.

There are plenty of opportunities to use this sort of template as a starting point:

  • Resumes
  • Marketing letters
  • Some blog posts (like big lists)

I can even think of a way to turn a template into a marketing tool: release it to your customers, free of charge and then let them see why just filling in the blanks doesn’t result in a solid piece of writing. They’ll see that they need you to take their project to the next level. Of course, you’d need to refine the strategy a bit for specific customer bases, bust as templated marketing method, it’s not too bad.

Are there any other ways that you may use templates to speed up your writing? Or have you used templates in other ways to build your business?

Be Careful of Writing Routines

There was a period of time when I thought my notebooks had to be just so; I would only write in a specific type of notebook, with a particular pen. That routine just about did me in as a writer. Rather than offering me a way to be a better writer (no matter how cool I thought my notebooks were), those routines offered me an easy way to procrastinate. If I didn’t have my notebook with me, I couldn’t write.

If I found myself with a spare hour but without my notebook — well, I wouldn’t be using that hour for writing. You can be sure of that. That writing routine of mine actually was an excuse not to write. I know that I purposely forgot my notebook at times when I could have gotten some good writing in, effectively giving myself permission to slack off and do something else.

Breaking Routines

Today, I write on different computers, type out notes on my phone and scribble notes on any piece of paper left in my vicinity too long. I still prefer using a notebook for hand-written notes and writing, if only because I can’t lose pages as easily as I can lose random notes. That said, the type of notebook certainly doesn’t matter to me.

I didn’t set out to break my routine: I found myself in a position where I was traveling and could only write on my laptop for several months. My notebook suddenly wasn’t an option. So I started working on my computer instead and rapidly realized that my notebook had little affect on the quality of my writing. It just happened to be the place where I was writing.

The Right Kind of Writing Routines

There are some kinds of writing routines that do support us in writing on a regular basis and those routines are well worth cultivating. Simple habits, like writing on a daily basis can get us to the point where we’ve completed books or have successful blogs, just by having a routine of writing every day, no matter what. The hard part is recognizing these routines.

Find the routines that work for you: the ones that support your ability to write on a regular basis and improve your skills. Toss the fancy notebooks and special pens, though, along with anything that is an excuse masquerading as a routine.

The Practicalities of Going Beyond a Kill Fee

I’m not the biggest fan of kill fees, mostly because they tend to mean that I completed a project to the best of my abilities but my client decided not to pay me the full price for my time. If I’m working on a piece that gets killed, I won’t turn down a kill fee, but I also won’t abandon the piece.

I’ve actually been seeing fewer kill fees of late: while magazines, newspapers and some other publications will offer them to writers when a story is killed, many online publications and other websites do no such thing. That fact makes it even more important to explore alternatives to simply jettisoning a project.

Selling a Killed Story

When one of your articles is killed, all rights should immediately revert to you, which means you can publish the article anywhere you’d like. That offers you a lot of options.

  • Pitching it to a competing publication: Just because your article wasn’t right for one editor doesn’t mean that you can’t submit it to another who publishes similar material. Personally, since I almost never submit work on spec, I tend to use articles that haven’t gotten published for one reason or another as a way to break into markets that want to see the first article on spec. Since it’s written already, there’s nothing to lose.
  • Submit it to a content site: I have several articles that somehow never managed to get printed up on Constant Content.* I get a solid trickle of money for the articles I have up there, without having to run around finding new publications to submit to. It’s certainly not my largest income source, but it’s useful to me. It’s worth noting that Constant Content is not a content mill — you set the price for people to use your article. You don’t have to worry about page views or anything like that to make money. Evergreen content is the most likely to make you money on Constant Content.
  • Use it in your own projects: Hopefully, you have a couple of money-making projects of your own in the works, like a blog or an ebook. If your killed article fits in with the topics of your personal projects, you can use it to move that project along. It’s not the sort of upfront money you’ll make by selling the article, but you may be making money off of it for years to come. You can even use it as a guest post to market your work.

The only thing you shouldn’t do with a killed story is let it sit around gathering dust. If it’s a timely article, you need to get it in another editor’s lap or posted somewhere else before it becomes irrelevant. It can take a little work you weren’t planning to do, but the alternative is receiving no payment for your work, except some fraction of what you expected when you agreed to write the article.

*That’s a referral link. If you sell articles through Constant Content after clicking my link, I get a cut of their commission.